Job Title: Secretaria (voluntaria)

Location: Brampton, Ontario, Canada

Department: Executive Office

Reports To: Chief Executive Officer (CEO)

Type: Volunteer (Part-time/Full-time)

Organization: Nos importa internacional

 

Job Overview:

We Care International is a dedicated not-for-profit charitable organization committed to improving the lives of vulnerable communities through impactful programs and initiatives. We seek a dedicated and strategic volunteer Secretary to support the CEO and Board of Directors in overseeing the organization’s operations, governance, and strategic initiatives. This voluntary position offers a unique opportunity to contribute to meaningful causes while gaining invaluable experience in nonprofit leadership.

 

Key Responsibilities:

 

  1. Governance and Executive Support:
  • Serve as the primary liaison between the CEO and the organization’s staff, Board of Directors, and external stakeholders.
  • Prepare and distribute meeting agendas, minutes, and materials for Board meetings and executive sessions.
  • Ensure the CEO is informed of organizational performance, strategic initiatives, and critical issues.
  • Assist in the development and implementation of governance policies and procedures.

 

  1. Strategic Planning and Implementation:
  • Collaborate with the CEO to develop and implement the organization’s strategic plan.
  • Monitor progress towards strategic goals and provide regular updates to the CEO.
  • Identify opportunities for organizational growth and improvement.

 

  1. Operational Management:
  • Oversee the day-to-day operations of the organization, ensuring efficiency and effectiveness.
  • Develop and implement operational policies, procedures, and systems.
  • Ensure compliance with legal, regulatory, and donor requirements.

 

  1. Financial Oversight:
  • Assist the CEO in overseeing the financial health of the organization.
  • Support the development and management of the annual budget.
  • Ensure accurate financial reporting, transparency, and accountability.
  • Assist in preparing financial statements and reports for the CEO and Board.

 

  1. Fundraising and Resource Development:
  • Support the CEO in leading fundraising efforts and developing strategies to secure diverse funding sources.
  • Cultivate relationships with donors, partners, and stakeholders.
  • Oversee grant writing, proposal development, and donor reporting.

 

  1. Program Management:
  • Oversee the development, implementation, and evaluation of programs and initiatives.
  • Ensure programs align with organizational goals and meet the needs of target communities.
  • Foster a culture of continuous improvement, innovation, and impact measurement.

 

  1. Human Resources Management:
  • Support the CEO in leading and managing the organization’s members, volunteers, and staff.
  • Oversee recruitment, training, performance management, and professional development.
  • Ensure compliance with labour laws and organizational policies.

 

  1. Advocacy and Public Relations:
  • Represent We Care International to external stakeholders, including government agencies, donors, partners, and the media.
  • Advocate for policies and initiatives that align with the organization’s mission and objectives.
  • Enhance the organization’s public profile and credibility through effective communication and outreach.

 

  1. Partnerships and Collaboration:
  • Develop and maintain strategic partnerships with other organizations, networks, and stakeholders.
  • Foster collaboration and coordination with partners to enhance program impact and resource sharing.
  • Represent the organization in relevant forums, conferences, and networks.

 

  1. Risk Management and Compliance:
  • Identify and manage organizational risks, ensuring appropriate mitigation strategies are in place.
  • Ensure compliance with all legal, regulatory, and donor requirements.
  • Maintain high standards of ethical conduct and integrity.

 

  1. Innovation and Change Management:
  • Foster a culture of innovation and adaptability within the organization.
  • Lead change management initiatives to enhance organizational effectiveness and impact.
  • Stay informed about trends, challenges, and opportunities in the NGO/charity sector.

 

  1. Administrative Support:
  • Provide administrative support to the CEO, including scheduling meetings (executive meetings, board meetings, and other partner/stakeholder meetings.), preparing documents, and managing correspondence.
  • Maintain accurate and organized records, files, and databases.

 

  1. Other Duties:
  • Perform other duties as assigned by the CEO or Board of Directors.
  • Continuously seek to improve organizational processes and performance.

Note: This job description is intended to convey essential information about the scope and responsibilities of the position and is not an exhaustive list of duties. The Secretary(Volunteer) may be required to perform other duties as assigned.

 

Qualifications:

 

  • Bachelor’s degree (Master’s degree is a bonus) in Nonprofit Management, Business Administration, Public Administration, or a related field is preferred.
  • Minimum of 10 years of senior leadership experience in an NGO, charity, corporate or related sector.
  • Proven successful strategic planning, fundraising, and organizational development track record.
  • Strong financial management skills, including budgeting, financial reporting, and resource mobilization.
  • Excellent interpersonal, communication, and negotiation skills.
  • Demonstrated ability to lead and manage diverse teams.
  • Strong understanding of program development, implementation, and evaluation.
  • High level of integrity, accountability, and ethical conduct.
  • Commitment to We Care International’s mission and values.

 

Working Conditions:

 

  • Hybrid-based with occasional travel to conferences, seminars, events and project sites as required.
  • Flexible working hours to accommodate volunteer availability.
  • Working additional hours during peak periods (event preparations, program, and event executions) or to meet deadlines may be required.

 

Benefits:

  • Gain valuable experience in nonprofit leadership and management.
  • Opportunity to contribute to meaningful causes and make a positive impact.
  • Access to training and professional development opportunities.
  • Networking opportunities with professionals in the field.
  • Certificate of appreciation and acknowledgment of volunteer service.

 

Application Process:

 

Interested candidates should submit their resumes, cover letters, and references to Admin@nigeria.wecare-int.org by [Insert Application Deadline]. Please include “Secretary (Volunteer) Application—[Your Name]” in the subject line.

We Care International is an equal-opportunity employer and encourages applications from individuals of all backgrounds.

 

 

 

 

 

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